Care records
Speak naturally. Keep the details.
Capture day-to-day observations in your own words. AI organises them into a structured draft for your team to confirm.
Voice → structured record
AI AUTOMATION FOR AGED CARE & NDIS
Aged care & NDIS.
Less admin. More care.
CKAutoFlow is an AI automation platform for Australian aged care and NDIS providers. Reduce repetitive administration and the staff time it takes: prepare structured care notes, draft shift handovers and find answers in your organisation’s documents, with your team reviewing the output.
Built for care teams. Set up with your organisation.
Care workspaceIllustrative example
A little clarity for your team
Every detail has a place.
A spoken care note0:18
“Alex ate most of his lunch and had two glasses of water. He said he felt a little tired and rested after lunch.”
↓Organised by AI. Reviewed by your team.
Alex M.Draft for review
- Nutrition
- Most of lunch eaten
- Hydration
- Two glasses of water
- Observation
- Reported tiredness; rested after lunch
Fictional details. A real-world workflow.
For aged care providersFor NDIS providersFor frontline teams
A CLEARER PICTURE OF EVERYDAY CARE
Care documentation automation, with your team in control.
The important details are already there. Bring them into one place, ready for your team to review and use.
Handovers & follow-up
Start the next shift informed.
Prepare handover drafts from saved records. Review recorded concerns and assign the follow-up work that needs a person.
Records → reviewed handover
Organisation knowledge
Find the answer. See the source.
Search your organisation’s uploaded documents. Bring relevant information and its source into the conversation.
Question → source-backed answer
MULTI-AGENT COLLABORATION
A team of AI agents. One coordinated workflow.
Give the team a goal. A coordinating agent breaks it into focused tasks, delegates to the right available specialists and brings their results together. Each role works within the access your organisation gives it.
Theo
CoordinatorTurns a goal into a plan.
Breaks down the request, delegates specialist tasks and brings back their outcomes, including anything that could not be completed.
Plans · Delegates · SummarisesLily
Care agentBrings care information together.
Finds residents, reads available care notes and flagged observations, and prepares handover or summary drafts for review.
Care records · Handover draftsOliver
Documents agentFinds the reference. Prepares the draft.
Searches your organisation’s knowledge library and prepares documents or plans using the information available to it.
Knowledge search · Document draftsAria
Email agentHelps prepare the next reply.
Reviews recent emails, looks up relevant organisation information and saves reply drafts for your team to check.
Email review · Reply draftsMaya
Reception agentMakes enquiries easier to follow up.
Reviews enquiry details, consults organisation knowledge and prepares information or response drafts.
Enquiries · Response preparationLeo
Visits agentHelps organise visit follow-up.
Reviews visit requests and enquiries, then prepares follow-up drafts or plans for your team.
Visit requests · Follow-up plansAN EXAMPLE OF WORKING TOGETHER
“Prepare a handover draft from recent care notes, and a separate summary of recent visit requests.”
- 01
A shared goal
Describe the work in your own words.
- 02
Automatic delegation
Theo assigns two focused tasks.
- 03
Specialist work
Lily reviews care notes and drafts the handover. Leo reviews visit requests and prepares a summary.
- 04
Results for your team
Review each output and the overall task status in your workspace.
Illustrative workflow. Each specialist reads the sources it needs for its own output; available roles and access depend on your organisation’s configuration.
Recurring work, without restarting it each time.
Save a repeatable task as an automation. Once enabled, hourly or daily schedules can run it automatically; manual tasks run when you choose.
Clear responsibilities. Visible progress.
Choose which agents are active and which tools they can use. Follow task progress and inspect the drafts and outcomes. Your team reviews the work before acting on it.
These agents prepare and organise work. Drafts are not automatically sent, and care decisions remain with your team.
THOUGHTFUL AUTOMATION. HUMAN OVERSIGHT.
A little less chasing. A lot more clarity.
A shared workspace for the details, questions and follow-ups that keep a care team moving.
Book a demo- 01
Capture the moment
Speak a care note or bring a question to your workspace.
- 02
Let AI prepare the work
Organise the record, retrieve relevant information or prepare a handover draft.
- 03
Review and follow through
Your team checks the details and decides what happens next.
IN DEVELOPMENT · TELEPHONE AI
The same thoughtful support. At the other end of a call.
We’re improving telephone reception and information lookup for care organisations. Talk to us about your needs and current pilot availability.
Talk about telephone AISTART WITH YOUR TEAM
A guided start. A workflow that fits.
Meet your workflow
We start with your team’s daily work and the tasks you want to reduce.
Set up your organisation
Agree on the first use case, configure access and prepare the information you want to use.
Invite your team
Bring staff in through organisation-managed access and review the workflow together.
FAQ
A few things you might be wondering.
How can automation reduce administrative labour costs?
CKAutoFlow helps staff spend less time typing care notes, assembling handovers and searching documents. To evaluate savings, compare time spent on the same workflow before and after a pilot, including review and correction time. Results depend on your workflow and adoption; no fixed cost reduction is promised.
Can NDIS providers use CKAutoFlow for progress notes?
NDIS providers can discuss using voice-to-draft documentation for everyday support observations and progress notes. We review your record templates and approval process during setup. Staff must check each draft for accuracy and suitability before using it in participant records.
Who is CKAutoFlow for?
CKAutoFlow serves Australian aged care and National Disability Insurance Scheme (NDIS) providers, including managers, coordinators and frontline teams. It helps organisations reduce repetitive documentation and administrative work. The demo checks your workflows and whether the platform fits your team.
Can anyone create an account?
Access is set up with your organisation. Book a demo to get started; existing staff use the account or invitation provided by their team. There is no public self-service signup.
Does AI make care decisions?
The platform helps prepare records, retrieve information and organise work. Your team reviews the output and remains responsible for care decisions and follow-up.
Can we use our own documents?
Yes. The organisation knowledge library lets your team work with uploaded documents and inspect sources when reviewing answers. We’ll discuss document preparation and access during setup.
How does pricing work?
We’ll discuss your workflows, team and setup needs before proposing a scope and price. Request a demo to explore what fits your organisation.
LET’S MAKE ROOM FOR CARE
Show us your workflow. We’ll show you what’s possible.
Tell us a little about your organisation. We’ll get in touch to arrange a conversation and a tailored walkthrough.