AI automation workflow built for aged care facilities

Let AI listen to your care notes

Caregivers just speak — AI turns it into structured care records, flags anomalies, and sends family digests automatically. One workflow that saves your care team from handwritten logbooks and one-by-one phone calls.

Book a demoSee how it works ↓
🎙
MealA bowl of porridge, good appetite
MoodIn great spirits
Temp36.5 °C
WHO IT'S FOR

Built for aged care facilities

🏛️

Facility Director / Operations Lead

Cares about overall care quality, compliance risk, and family satisfaction — needs to see how the facility is doing today at a glance

🩺

Nursing Supervisor

Needs to know every resident's status at all times — anomalies must surface immediately, not get discovered by flipping through logbooks

🎙️

Frontline Caregiver

Looking after multiple residents at once, no time to handwrite logs — wants to finish a record just by speaking

HOW IT WORKS

One automated workflow, from voice to three destinations

01

Caregiver speaks

Hold the record button in the mini program and report on the resident's day like usual — meals, mood, vitals, whatever comes to mind.

02

AI transcribes and structures it

AI turns speech into text, then extracts structured fields — meals, mood, vitals, anomalies — and flags anything that needs attention.

03

Auto-delivered to three destinations

Results sync to the care records and alert dashboard in the admin console, and family members get an auto-generated daily digest — no manual compiling.

REAL CAPABILITIES

The problems facilities deal with every day

Care records rely on handwriting — caregivers don't have time to write, and what gets written is messy

Caregivers hold the button and talk. AI automatically organizes it into structured fields like meals, mood, and vitals — the caregiver just confirms. Faster than handwriting, more accurate than manual compiling.

Care Records
Mrs. WangRoom 3 · 14:32MealA bowl of porridgeMoodIn great spirits
Mrs. LiRoom 5 · 13:10Temp36.5°CActivityCraft class
Mrs. ZhangRoom 8 · 11:47MealHalf a bowl of noodles

Family members call every day asking how things are — caregivers don't have time to answer each one

The system automatically generates a daily digest and sends it by email or WeChat, so family members know how the resident ate and how they're feeling today without ever having to call.

Family Digest · Email
Subject
Grandma Wang's care update today

Grandma Wang was in good spirits today. She had a bowl of porridge for breakfast and joined activities both morning and afternoon. Her temperature was slightly elevated — the care team is keeping an eye on it, so there's no need to worry.

Sent automatically every day at 18:00 · No reply needed

When something goes wrong with a resident, it's often not caught right away

Abnormal temperature, falls, poor appetite, and other issues are flagged automatically and shown in the admin dashboard's alert list — they won't get buried in day-to-day records.

Alerts
Mrs. Zhang · Room 8Today 15:02
Abnormal temperature: 38.6°C
Mrs. Wang · Room 3Today 09:41
Needs attention: fall
WHAT YOU GET

What this automated workflow saves you

⏱️

Caregivers stop handwriting logs

Speaking is the record — AI automatically organizes it into structured fields. No catching up on notes at night, no trying to remember what happened all day.

📞

Families stop calling to check in

A daily digest is generated and sent automatically, so the care team isn't interrupted by 'how's my mom doing today' phone calls.

🚨

Nothing slips through the cracks

Temperature, falls, appetite issues — anomalies are automatically flagged into the alert list, instead of relying on someone noticing while flipping through records.

📋

Structured data, not scattered notes

Every care record is structured data, not loose text — laying the groundwork for compliance reporting and internal audits down the line.

Want this for your facility?

This is one example of what CKAutoFlow builds — get in touch and we'll talk through what an automated workflow could look like for you.

Get in Touch